HUMAN RESOURCE ASSISTANT – Assist in the day to day operations of the Human Resources Department.
DUTIES & RESPONSIBILITIES:
- Pre-screen applicants, log and forward/file applications and resumes to supervisors.
- Prepare and send follow-up letters to applicants.
- Set-up interviews.
- Generate new employee offer letters for signature by Director of Human Resources.
- Set-up pre-employment physicals for all new employees with Employer Services.
- Input all new employees’ information into TimeClock and MAS90.
- COBRA administration.
- NYS Disability processing and monitoring
- NYS disability quarterly billing information for payment
- FMLA eligibility and requirements administration
- Completion and submittal of Worker’s Compensation paperwork to carrier.
- Distribution and tracking of evaluations and changes in employment
- Assist with payroll timesheet edits.
- Employee performance evaluation administration and tracking.
- Assist with General orientation
- Monitoring and processing referral bonuses
- Intranet design and up-keep
- Internet career opportunity postings on SDMG website
- Maintain and enter Job postings on SDMG internet site for open positions with SDMG.
- Track clinical, laboratory and radiology staff professional licenses in database tracking date of expiration and notify supervisors in advance of expiration date to remind staff that these must be kept current in order to perform their job responsibilities.
- Verify clinical employees’ licenses at US Department of Health and Human Services, Office of Inspection General to verify no infractions and also the New York State Office of the Professionals before hired and yearly to verify that they are currently registered.
- Keep track of all employee PPDs in Access Database and notify managers on a monthly basis of those staff members that are due and/or have expired.
- Employment and wage verification.
- Other duties as assigned.
- Attends OSHA initially at orientation and annually thereafter.
RELATIONSHIP WITH OTHERS: Extreme confidentiality required. Must work effectively with employees in conveying information. Excellent communication and phone skills required.
EDUCATION/EXPERIENCE/KNOWLEDGE: Associate’s degree in Human Resources, related field or 2 years relative experience in Human Resources.
PHYSICAL REQUIREMENTS: Requires sitting, standing, bending and reaching. May require lifting up to 25 pounds. Requires manual dexterity sufficient to operate standard office equipment such as computer, fax, calculator, and telephone. Requires normal hearing and vision.
CREDENTIALING ASSISTANT – Responsible for varied clerical functions involving the application of independent judgment based on knowledge gained through experience in the performance of responsible and confidential duties for the Recruitment and Credentialing Manager
DUTIES & RESPONSIBILITIES:
Credentialing Assistant assist with
- Providing new providers with application packets for completion
- Obtaining license and DEA if required
- Creating credentials files
- Scanning of a provider file both for recovery and credentialing software
- Create new account in credentialing software and input information
- Obtain all necessary verifications
- Complete credentials file to present for approval
- Continuous monitoring of expiring credentials
- Update credentialing system with current documents
- Create and complete reappointment applications
- Gather all information, and complete verifications required for recredentialing
- Monthly required verifications utilizing government websites
- Must complete OSHA training requirements initially at orientation and annually
- Other Duties as assigned
RELATIONSHIP WITH OTHERS:
Direct relationship with physicians, staff, and administration. Must respond in a courteous and efficient manner in dealing with physicians, clinical staff, and others, over the telephone and in person. Must establish an effective working relationship with associates, and become an active and integral part of the Group’s administrative team
Graduation from high school, complete knowledge of general office procedures, computer experience, knowledge of the current Microsoft operating system, Word, Excel, Outlook, Access, and related programs. Ability to analyze problems and to arrive at logical answers when dealing with the work content. The ability to maintain strict confidentiality with regard to all matters, either oral or written; the ability to work with minimum supervision; to follow through on projects and to complete tasks and assignments.
PHYSICAL REQUIREMENTS: Requires sitting, standing bending and reaching. May require lifting up to 20 pounds. Requires manual dexterity sufficient to operate standard office equipment such as computer, fax, calculators and telephone. Requires normal hearing and vision.